Admin Portal
For academy owners and management
Complete control over academy operations: sports, batches, people, attendance, fees, notices and reports.
See all admin modulesGentik Ground, by Gentik.in
Run your whole sports academy from one platform.
Students, coaches, batches, attendance, athlete performance, fees and parent communication, managed in one place instead of registers, spreadsheets and scattered WhatsApp messages.
See what each person sees when they log in
13modules for daily academy operations
3portals: admin, coach and guardian
Any sportfootball, cricket, swimming, tennis and more, side by side
Three portals, one platform
Everyone at the academy logs in to their own portal and sees only what they need.
Coach Portal
For coaches
Coaches see their own batches and schedule, mark attendance and record athlete evaluations.
Tour the Coach PortalGuardian Portal
For parents and guardians
Parents follow their child's attendance, coach feedback, fee status and academy notices.
Tour the Guardian PortalEvery module, screen by screen
Pick a module to see what it does and how it looks. Select any screenshot to view it full size.
Admin Dashboard
The moment an administrator logs in, they see the state of the academy: active athletes, running batches, today's attendance and this month's fee collection, along with trend charts and the latest notices.
- Live KPI cards. Active athletes, active batches, today's attendance rate and monthly fee collection in one row.
- Academy snapshot. Number of coaches, sports disciplines and registered guardians.
- Attendance trend. A chart of attendance across recent training sessions.
- Fee collection by sport. Collected vs. outstanding amounts compared for each discipline.
- Recent broadcasts. Pinned and targeted notices visible right on the home screen.
- Quick actions. Refresh data or broadcast a new notice straight from the dashboard.
Sports Management
Set up every sport the academy offers, such as football, cricket, swimming, tennis, badminton and basketball, each with its own icon, description and status.
- Program cards. Each sport shows its description, status and date added.
- Search. Find sports by name or description, in grid or list view.
- Add, edit or remove. Manage sports in a few clicks.
- Capacity overview. Total programs, active squads and total seat capacity.
Batch Management
Create training squads that link a sport to a head coach, weekly training days, a time slot and a seat limit, all from one place.
- Complete batch list. Discipline, head coach, weekly schedule and capacity for every squad.
- Training days and time slots. Set per batch.
- Seat capacity limits. For every squad.
- Suspend or reactivate. Pause a batch at any time without losing its data.
- Filter and search. By sport, status, coach or schedule.
Schedule & Calendar
A master calendar that brings regular weekly training together with tournaments, friendly matches, masterclasses and special academy days.
- Monthly calendar. Training sessions and special events are marked separately.
- Day-wise agenda. Shows coach, batch, venue and timing.
- Filters. By sport and batch.
- Academy-wide or batch-specific events. Such as tournaments and sports days.
Student Management
One searchable record for every athlete, covering their batch, guardian, emergency contact, enrollment date and status.
- Athlete directory. All key details in a structured table.
- Quick counts. Total, active and suspended athletes, and active batches.
- Search. By name, phone or batch, and filter by batch.
- Fast enrollment. Batch assignment, guardian link and emergency contact in one form.
- Suspend or reactivate. For example during a temporary leave.
Coach Management
Keep coaching staff organised with contact details, sport specialisation, assigned batches and account status.
- Coach directory. Contact details and assigned batches.
- Own login. Every coach gets access to the Coach Portal.
- Account controls. Reset password, suspend or reactivate.
- At-a-glance counts. Total, active and suspended coaches.
Guardian Management
Connect parents to the academy. Each guardian is linked to their children and receives their own Guardian Portal login.
- Guardian directory. Contact details and linked children.
- Siblings supported. One guardian can be linked to several athletes.
- Portal login. Created automatically when a guardian is registered.
- Unlinked athletes are flagged. So no student is left without a guardian.
Attendance
Mark attendance for a whole batch in seconds and keep a complete, searchable attendance history for the academy.
- Session roll-call. Per batch and date, with notes per athlete.
- Mark all or mark remaining. In a single click.
- Audit log. Filter by batch, status and date range.
- Academy-wide totals. And the overall attendance rate.
- Export to CSV. For records or sharing.
Performance Tracking
Coaches score each athlete on four pillars (Technical, Tactical, Physical and Mental) and add written feedback, building a development record over time.
- 4-pillar evaluation. Each pillar is scored from 1 to 10.
- Overall rating. Calculated automatically.
- Coach feedback. Development notes on every assessment.
- Athlete growth view. Follow progress over time.
- Filter and export. By batch or coach, with CSV export.
Fees & Payments
Track every fee instalment, whether invoiced, collected, outstanding or overdue, and issue a receipt for each payment the academy receives.
- Financial summary. Total invoiced, collected, outstanding and overdue.
- Student fee ledger. Payment progress and due dates for every athlete.
- Record payments. Received by cash, UPI, bank transfer or cheque.
- Printable receipts. For every transaction.
- Fee structures. Plus ledger export to CSV.
Announcements
Send the right message to the right people: the whole academy, only coaches, only parents, or one specific batch.
- Targeted audiences. All academy, coaches, guardians or a single batch.
- Priority levels. Including pinned and urgent notices.
- Shown instantly. In the Coach and Guardian portals.
- Searchable history. Of every notice sent.
Reports & Analytics
Three built-in reports give academy leadership a clear view of attendance, athlete performance and finances, with filters and CSV export.
- Attendance analytics. Sessions, attendance rate, absences, lateness and batch-wise breakdown.
- Performance analytics. Academy average score and top skill dimension.
- Fee analytics. Collection rate, outstanding dues and overdue arrears by age.
- Filters and export. Date range, sport, batch and coach, with CSV export.
Settings & Data
Make the platform your academy's own with its name, tagline, contact details, currency and receipt notes, plus account security, theme preferences and data backup.
- Academy branding. Name, motto, contact details, address and currency.
- Receipt footer notes. Printed on fee receipts.
- Profile and password. Management for every user.
- Theme. Light, dark or match the device.
- Data backup. Backup and restore from a single file.
Coach Portal
Coaches log in to their own portal and see only their assigned batches. They can check the schedule, mark attendance, record athlete evaluations and read academy notices, without admin clutter.
Guardian Portal
Parents get a private portal to follow their child's journey: attendance history, coach scorecards and feedback, fee status, upcoming sessions and academy notices. Parents with more than one child enrolled can switch between them.
Less paperwork. Better academies.
Gentik Ground is designed around how sports academies actually work day to day.
Save admin time
Enrollment, attendance, fees and notices in one place instead of registers and spreadsheets.
Know your numbers
See collections, dues and overdue payments at any moment.
Keep parents informed
Families see attendance, progress and fees without calling the office.
Develop better athletes
Structured 4-pillar evaluations create a clear record of every athlete's growth.
Multi-sport ready
Run football, cricket, swimming, tennis and more side by side.
Right access for everyone
Separate portals for admins, coaches and parents, each seeing what they need.
See Gentik Ground in action
Book a free live demo and we will walk you through the platform using your own academy's sports, batches and fee structure.
- Phone
- +91 62899 03978
- Website
- www.gentik.in